While the world of sport was focussing on the IOC vote for host city in 2020, the host city in 2016, Rio de Janeiro, was busy getting on with its preparations, including launching its procurement portal.
The Procurement Portal of the Organising Committee for the Rio 2016 Olympic and Paralympic Games will serve as the main channel of communication with supplier companies and has the potential to change the way of purchasing goods and services and become a legacy for national industry. The new tool will host the Games Demand for Goods and Services Plan, the Organising Committee’s purchase schedule until 2016, which will allow companies to plan ahead and also seek extra qualifications to meet the Olympic demands. Fernando Cotrim, Rio 2016 Procurement Director (pictured), said:
Building a temporary, solid and sustainable supply chain for the Olympic and Paralympic Games is a great challenge. Therefore, we must have a suppliers database that is prepared to deliver excellent Game.s
Rio 2016 will have to purchase goods and services in large quantities – for instance, around one million sports equipment items and 12,000 computers will be bought. Ensuring transparency throughout the process, promoting the engagement of companies across the country and abroad and facilitating the exchange of documents are the most important features of the new tool.
Most of these tender processes – 75% to 80% of the total – will take place between 2014 and 2015. The budget of Rio 2016, according to figures from the application package, is approximately US$3 billion in purchases until the Games, divided into materials, services and equipment.
In the portal, companies will also find the Sustainable Supply Chain Guide, an essential document for potential Games suppliers. The manual describes the sustainable pillars that guide all the requirements of the Organising Committee’s Procurement Area as well as the certifications that Rio 2016 considers competitive differentials in its evaluation processes.
Aimed at companies of all sizes that are interested in becoming Rio 2016 suppliers, the Procurement Portal promotes competitiveness and transparency as it discloses in advance the categories and predicted amount of goods and services the organising committee needs to acquire until 2016. The initiative gives all companies the chance to reach a new level by participating in the Supplier Development Program, which includes projects such as ‘Sebrae on the Podium’, focused on the qualification of micro and small domestic companies, and seeks credit solutions for business expansion programmes promoted by Bradesco, Rio 2016 official sponsor. Cotrim added:
We must develop the Brazilian suppliers market in terms of the quality of products and services for great events and aim for a new level of sustainable practices.
From the launch, the tool will offer various functions, such as suppliers’ registry, the possibility of sending and receiving offers and access to all Rio 2016 supply chain’s documents, guidelines and requirement. In order to supply goods and services to Rio 2016, Brazilian companies must produce the necessary documents and certifications to operate legally, just like for any other tender process, while companies from other countries must present documents from their home countries that are equivalent to those required from Brazilian corporations.
Read more about Brazil’s venue industry Big Bang in the Autumn issue of PanStadia & Arena Management magazine.